Privacy Policy
Matsuda Sogo Law Office and the attorneys and patent attorneys affiliated with the firm (collectively, the “Firm”) comply with all applicable laws and regulations relating to the protection of personal information and handle personal information in accordance with the following policy.
Unless otherwise specified, terms used herein shall have the meanings defined under applicable laws and regulations concerning the protection of personal information and the guidelines issued by the Personal Information Protection Commission of Japan.
1. Personal Information Handling Business Operator
Matsuda & Partner Managing Partner Junichi Matsuda
For details of our attorneys and patent attorneys, please refer to the “Members” page.
For details of our office location, please see here.
2. Acquisition of Personal Information
The Firm acquires personal information by lawful and fair means.
3. Purpose of Use of Personal Information
The Firm uses personal information for the purposes set forth below. Except where permitted under the Act on the Protection of Personal Information or other applicable laws and regulations, the Firm will not use personal information beyond these purposes without the prior consent of the individual concerned.
Even within the scope of the stated purposes, the Firm will not use personal information in a manner that may encourage or induce illegal or improper conduct.
(1) Personal Information Obtained in Connection with the Provision of Legal Services
-Handling legal matters and related communications
-Providing information regarding the Firm, including notices of seminars, lectures, newsletters, greeting cards, and other information related to the Firm’s legal services
-Responding to inquiries and requests
-Other purposes necessary for the appropriate and smooth operation of the Firm’s business”
(2) Personal Information Obtained in Connection with Recruitment Activities
a. Attorneys Office visits, administrative communications, selection procedures, and hiring decisions
Personnel management and training after hiring
b. Staff
-Administrative communications related to recruitment, selection procedures, and hiring decisions
-Personnel management and training after hiring”
(3) Individual Numbers and Personal Information Containing Individual Numbers (“Specific Personal Information”)
a. Specific Personal Information of Business Partners
-Preparation of payment records related to real estate transactions
-Preparation of payment records for fees, remuneration, contract payments, and prizes
b. Specific Personal Information of Firm Members and Their Spouses or Relatives
-Preparation of withholding tax certificates
-Preparation of dependency deduction declarations, insurance premium deduction declarations, and spouse special deduction declarations
-Procedures for health insurance and employees’ pension insurance
-Procedures for employment insurance and workers’ accident compensation insurance, including applications, claims, and preparation of certificates”
4. Provision of Personal Data to Third Parties
The Firm will not provide personal data to any third party without the prior consent of the individual concerned, except as required or permitted by applicable laws and regulations.
5. Joint Use of Personal Data
The Firm may jointly use personal data as follows:
(1)Items of Personal Data for Joint Use
Name, address, telephone number, email address, date of birth, and information related to legal matters
(2)Scope of Parties for Joint Use
The Firm and its affiliated attorneys and patent attorneys
(3)Purpose of Use
The purposes described in Section 3 above
(4)Party Responsible for Management
Information Security Officer
6. Security Control Measures for Personal Data
The Firm implements appropriate security control measures through its internal management systems and employee training to prevent leakage, loss, or damage of personal data.”
7. Requests for Disclosure, etc. of Retained Personal Data
Upon receiving a request from the individual concerned regarding notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, erasure, suspension of provision to third parties, or disclosure of records of provision to third parties, the Firm will confirm the identity of the requester and respond sincerely and promptly in accordance with applicable laws and regulations.
However, the Firm may not comply with such requests if they do not meet the requirements under applicable laws or if refusal is permitted under the Act on the Protection of Personal Information or other applicable laws.
Please note that a prescribed fee may be charged for notification of the purpose of use, disclosure of personal data, and disclosure of records of provision to third parties.
8. Contact Information
Requests for disclosure, opinions, questions, complaints, or other inquiries regarding the handling of personal information should be directed to the Firm’s administrative office.
→ Contact Us
9. Revisions
The Firm may review and revise this Privacy Policy or its implementation from time to time in accordance with applicable laws and regulations and will strive for continuous improvement. This Privacy Policy may be amended as necessary.”